The task of evaluating and choosing a computerized maintenance management system (CMMS) for your facility can seem daunting. You have many options to choose from, each with different features. 

Not to mention that facilities that operate in different industries have different requirements. However, no matter what industry you’re in or your specific facility needs, there are some key features you’ll want to look for in a CMMS. 

Here’s a look at the seven most important CMMS features and what they do to help facility maintenance teams.

  1. Work order management

Using a CMMS, you can customize your work order request forms and automatically set priority levels on different types of requests. This will reduce the manual labor involved in completing your work orders. 

You can organize requests based on the type and assign them to your team quickly and seamlessly. 

  1. Inventory management

Does your organization have the crucial parts on hand to fix an asset if it goes down today? Or did a maintenance technician use it last week and forget to add it to the order form? Using a CMMS with inventory management can eliminate the human error in forgetting to reorder parts or your team not being aware that certain parts are not on hand.

When a work order request comes in, you should know right away whether or not you have the parts in inventory to fix the asset. That way, you can get to work quickly in fixing the asset or you can call your suppliers to find the part quickly. No more digging through inventory rooms wondering if you have the part.

  1. Preventative maintenance

Make sure the CMMS you choose helps your team schedule preventative maintenance. This feature will help you keep your facility running smoothly and avoid breakdowns, which can be quite costly.

  1. Equipment management

Misplacing an asset or being unaware that it isn’t currently working can cost your organization tons of money. Look for a CMMS that makes asset and equipment management simple. Equipment management can also prevent the misuse of an asset or alert your team to theft. 

  1. Reporting

As data goes into your CMMS, you should expect that it comes back out in helpful reporting dashboards. Reporting can help your team better understand how to schedule preventative maintenance and operate more efficiently. 

Identify problems with equipment or equipment that just needs to be replaced entirely instead of repaired for the fifth time this month. Learn what equipment is costing you the most money so you can make an informed decision about the next steps.

  1. Mobile app

A CMMS with a mobile app will help your team be efficient and stay informed. Even when your maintenance manager isn’t on duty, they can get alerts about important issues and handle them at a distance.

And your technicians can use the technology they already have in their pocket to input information while completing maintenance requests. Be sure your CMMS has a mobile app so you can get the most benefit out of the software.

  1. Barcode scanning

Barcode scanning allows your team to connect purchase orders, spare parts, equipment, and work orders to get a full view of a maintenance request and its cost. You’ll also find the barcode scanning makes your inventory management much simpler.

You can use barcode scanning to account for PPE, tools, and supplies that it takes to complete a maintenance request. That way you know the total cost of the request and not just the cost of the parts.

Choosing a CMMS

If you’re looking for a CMMS that can do all this and more, schedule a demo, contact us at 262-241-3845 or send us an email to learn more about Proteus MMX. Our software makes it simple for facilities of all types and sizes to manage their maintenance needs.