A computerized maintenance management system (CMMS) can transform the work of maintenance managers through increased productivity. Using automation, you can streamline your maintenance scheduling, improve the lifetime of your assets, complete more informed forecasting for inventory and take your maintenance requests anywhere you go via a computer or mobile device.
Time is money, so when maintenance managers improve productivity, they also improve their bottom line and their job satisfaction. Here’s a look at the ways CMMS technology can improve productivity.
Central dashboard for multi-location operations
Maintenance managers who oversee operations in multiple buildings have an added level of difficulty in the work that they do. While requests might come in by phone, email, and web, they need one central location to manage all requests and keep their team organized.
Using a CMMS enables maintenance managers to be more productive in managing multiple locations. And, because your employees can view maintenance requests from a mobile device, you can save time in phone calls and text messages by simply assigning your employee that’s close by the location of the needed maintenance directly through the CMMS.
Scheduled maintenance notifications
One of the largest sources of maintenance overtime and lack of productivity is an unexpected maintenance request that could have been handled with preventative maintenance. With a CMMS, you can set the timeframe for when you want to get maintenance alerts on assets so that you can schedule it within that week while your staff is in the area already.
When equipment goes down, your operations might stall or slow, or the equipment can present a work hazard for those nearby. Preventing these unscheduled interruptions can be key to improving your company’s outputs. By scheduling your maintenance, you can better integrate that work into your daily or weekly schedule instead of having to show up right away when something goes wrong.
No more spreadsheets and manual data entry
Before the dawn of CMMS technology, maintenance managers were spending several hours per week updating spreadsheets with maintenance information. In addition to this being a time-consuming process, it also left room for errors and omissions. With information from the parts used that week that need to be reordered to the last time each piece of equipment received maintenance, these spreadsheets could become unruly.
With fewer errors and greater visibility into the work that needs to be done, maintenance managers can focus on improving team outputs using analytics and data pulled from the CMMS. Reporting features can show the life expectancy of assets and help you be more proactive than reactive in your work.
Data shows where employees need additional training or guidance
Each one of your employees has strengths and weaknesses but those can be difficult to interpret and understand without data to back them up. CMMS shows where your employees are spending their time. If you notice that an employee spends significantly longer on a certain task compared with his or her peers, you can offer further training and guidance to that employee to improve their productivity.
When managing maintenance requests on paper, you might struggle to see where and when an employee spends their time. CMMS clarifies that by showing you exactly what they are up to and the requests they respond to.
Simplified request intake process
Maintenance managers don’t want to sit in the office all day answering the phones and email for maintenance requests or hiring someone to do that. Instead, with a CMMS, you can set up a website request form that filters directly into your CMMS and notifies the parties on duty via their mobile device.
Your employees can choose to pick up the work and log all the necessary information directly from their phone no matter where they are.
Ready to learn more about CMMS and if it’s right for you? Call Eagle at 262-241-3845, send us an email or schedule a demo to learn more about the software’s rich features.
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