Upgrading Your Legacy Systems to a new CMMS

If you have a functional legacy system, you may be wondering why there is suddenly all this pressure to upgrade to a CMMS. You may hear about how they improve maintenance response times and decrease downtime. But are they worth the increased cost of training and implementation? We say yes, and here’s why.

CMMS Tells You When Regular Maintenance Is Due

You know that there are certain tasks you should perform on your machinery on a regular basis to make sure that it’s running in top condition. Many companies compare this to changing the oil on a car. But for businesses with automated machinery, the process is much more complex. You need to track the different maintenance processes, what items need to be in stock to complete maintenance cycles, and easily locate the stored items. And, that’s necessary for every piece of machinery in your business.

A CMMS manages all of this for you, and more. It schedules automated tasks so that your technicians can easily complete them, and in less time.

Reporting Is Simplified

When a maintenance task is completed with a legacy system, often times you log this task manually, which is more time consuming and may not be properly disseminated across the organization. With a CMMS, reports can easily be generated on completed and in process tasks, letting everyone responsible know what must still be completed to move forward. This can also help to identify machines that are taking longer and longer to maintain and make it easy for staff to indicate low supplies.

Simplify Compliance

Government regulations around safety are necessary to protect workers and the general public, but demonstrating that a company is meeting regulations can take almost as much time as actually meeting them. With a high CMMS, maintenance is documented as it is done. When it is necessary to create reports that show compliance, your CMMS reduces time and offers solid evidence of the work being done. This can include preventative maintenance, fault monitoring, and more.

Predict Failures

Replacing assets is always an expensive project. For sensible reasons, companies want to make sure that they get the full value out of any machinery they purchase. At the same time, however, when assets break down, the downtime can cause significant problems and financial loss for a business. Predicting which machines are about to break down can allow a company to schedule downtime and reroute work.

A CMMS can update the maintenance crew when machines start to require additional work, when bearings or motors begin to work less efficiently, or other issues as they arise. A CMMS can’t predict the future, but it can allow companies to make data driven decisions about what needs to be replaced and what will survive for another purchasing cycle.

Lower Costs Over Time

While a new CMMS might be an expensive expenditure during one purchasing cycle, legacy systems tend to become more expensive over time. They may need special programming to connect to the newest machinery, and finding programmers who are familiar with legacy programs becomes more expensive over time.

A newer CMMS will also often have enhanced functionality over legacy systems. It might send notifications to tablets or cell phones, for example, while older systems cannot.

If you are still not sure how a new CMMS can benefit your business, contact Eagle Technology. We will be happy to look over your current system and discuss the specific benefits and costs of upgrading your current system into a modern CMMS like Proteus MMX. We can give you an idea of training timelines and what specific details will be necessary. Reach out to us today to find out more by email: sales@eaglecmms.com or 1-262-241-3845.