It’s no secret that managing maintenance effectively is essential for maximizing asset performance and reducing downtime. Depending on your business, the benefits of integrating with your Computerized Maintenance Management System (CMMS) can be far-reaching. However, suppose you lack the right software to automate your maintenance tasks or a way to gain real-time access to data (even if it’s just a single machine). In that case, you’re missing out on countless opportunities to improve efficiency across your organization.

Gain instant access to real-time data

Real-time data is valuable for decision-making. In addition to providing insights into your facility’s operations, real-time data can also be used to automate tasks. For example, you can automatically set up maintenance jobs based on machine alerts or notifications from your CMMS software. Additionally, with real-time information about equipment performance, operators can detect issues and respond quickly before they become urgent situations requiring immediate attention. This reduces downtime and downtime costs while increasing uptime and productivity levels in your facility.

It’s also possible to take advantage of predictive analytics using the same tools that you currently use within the context of CMMS integration: machine alerts or notifications may include information about predictions such as when certain parts or components are likely to fail—and these alerts provide early warning systems so that preventative measures can be taken before problems occur instead of after damage has already been done (or worse yet–after a failure occurs).

By integrating with your CMMS system at each step along this process—from monitoring equipment performance over time to correlating alerts generated by sensors with other relevant information provided by different departments within an organization—you’ll start seeing results fast!

Decrease staff workload

As you might imagine, much time is spent on paperwork and manual data entry. The average construction manager spends 5-20 hours a week completing paperwork and 20% of their time entering information into the system. This can be reduced when integrating your CMMS with other systems such as payroll, project management, or document control.

Once integrated, you will also save time from having to spend on manual reporting, which could have been automated through software integration. Instead of taking hours out of your day for each employee’s timecard or invoice, you can set up automatic reports that provide the information needed without any extra work.

Automate maintenance tasks

With a CMMS, you can automate your maintenance tasks. Automating these tasks will save you time and money. Examples of automated tasks include:

  • Preventive maintenance – Automatically schedule preventive maintenance checks at the appropriate intervals based on the machine’s age and usage
  • Task assignment – Automatically assign a technician or group to complete work orders based on their skill sets, availability, and experience level
  • Task scheduling – Automatically schedule work orders based on the availability of technicians or groups (if applicable) who have been assigned to complete them
  • Task tracking – Keep track of what is being done to each piece of equipment and when it was last serviced (if applicable) to prevent any reoccurring issues from happening again in the future

 Increase asset utilization

The primary benefit of integrating with your CMMS is to increase asset utilization. By reducing downtime and increasing uptime, you will be able to achieve the following:

  • Increase asset value by saving money on maintenance costs and preventing costly breakdowns.
  • Increase productivity, safety, and employee satisfaction through increased uptime and reduced downtime (which also means less sick time).
  • Improve customer satisfaction by ensuring better service levels due to increased uptime and downtime (which means fewer customer complaints). This can lead to an increase in sales growth and a reduction in customer churn rates!

Minimize capital expenditure

One of the main benefits of integrating your CMMS with your ERP is connecting the two systems and tracking costs associated with maintenance, repairs, and downtime.

With an integrated system, you can:

Minimize capital expenditure (CAPEX). Regarding equipment purchases, CAPEX represents how much an organization spends on acquiring tangible assets such as machinery or computers. Compared to operating expenses (OPEX), recurring costs over time like labor or rent payments for space where equipment is used, CAPEX tends to be higher because it reflects a one-time expense.

By connecting your CMMS and ERP systems, so they share data about CAPEX items such as new equipment purchases and upgrades from existing inventory, you’ll have more accurate information about each item’s current value, so there’s less risk involved when making decisions about whether or not something should be replaced or repaired instead of buying something brand new.

This can help reduce capital expenditures by allowing managers more flexibility when deciding what kind of equipment needs replacing since they’re getting real-time feedback from both systems rather than relying solely on their judgment based only on previous data points, which may not reflect current conditions accurately enough – especially if those older records were created using different technologies than today’s software!

Different types of integration with your CMMS can help you streamline your business processes.

Enterprise Resource Planning (ERP)

ERP integration is a valuable tool for businesses that use enterprise resource planning (ERP) software. It allows you to link your CMMS with your business and see the full impact of your maintenance on the rest of your company. This might include things like:

  • Customer satisfaction scores
  • Employee turnover rates
  • Sales revenue

Building Automation System (BAS)

Integrating CMMS software with a BAS system is one of the most powerful tools to improve facility management. It reduces costs and improves efficiency, safety, and communication. In addition, it can help you improve equipment reliability and efficiency in your buildings.

Integration between CMMS software and building automation systems has several advantages:

  • The integration allows for real-time data sharing between systems, making critical decisions based on information from both sources without manually entering data into multiple systems or using different interfaces for each system.
  • Integrating CMMS with BAS simplifies workflows by eliminating redundant work or manual steps across disciplines such as engineering or maintenance.
  • Integration reduces time spent on inspection tasks because they are automatically generated based on scheduled activities.


There are many ways to integrate sensors into a CMMS. The first is to send data from the sensor directly to the CMMS, where it is stored and analyzed. Sensors can also be programmed with an Application Programming Interface (API) to communicate directly with a CMMS system.

In addition, several CMMS suppliers might create an interface that allows you to integrate your custom-built equipment management system into the platform. This will give you access to all the functionality while allowing you complete control over your user experience and data privacy.

Manufacturing Execution Systems (MES)

This type of integration allows you to achieve your business goals by providing you with actionable data that can be used across all levels of your organization.

You can integrate a CMMS with an MES in several ways:

  • The first is by using an API (application programming interface). This method requires the right software for linking two systems, but it’s also the most flexible and secure.
  • The second way is using a third-party software tool such as SAP or Microsoft Dynamics AX. This solution offers similar advantages as the API, but it’s not always possible to find one that works with your CMMS and MES.
  • The third option is through cloud-based platforms like Intacct or Salesforce Service Cloud, which are more expensive than other options but offer many benefits, including support from expert consultants and easy integration with other business tools like CRM or project management tools.

The need for CMMS integration is clear, and the benefits to doing so are manifold. It’s become clear that there is no single vendor who will provide all of the solutions needed to support your asset management processes. As such, a flexible CMMS platform like Proteus MMX can make all the difference for you by providing an interface for every tool you could need—and then some.

Email to learn how you can benefit from integrating with Proteus MMX or signup for a demo.