CMMS (Computerized Maintenance Management Systems) are used for issuing work orders and scheduling preventive maintenance. Over time, these systems contain extremely valuable data about your assets, assuming the systems have been implemented properly. The information from the history records hold the clues to greater efficiency. By taking the time to review the information, one can look at data on equipment availability and costs relating to repairs, staff responsiveness and utilization, potential training requirements for equipment operators and maintenance staff, energy utilization and other areas which can be improved.

While this history data is useful, the addition of analytics software takes you beyond simple reporting. It helps analyze data and detect trends, abnormal conditions, mean time between failures, mean time between repairs, frequency of failures and cost of failures, compare similar equipment against “norm”, assist in fix-replace analysis; and much more.

One of the tasks of a maintenance manager or a facility manager is the presentation of factual data to senior management. As we approach year-end, it is a great time to start reviewing these analytics. Look for assets that require a higher than normal demand in maintenance — is the same technician doing the work? Is there a training issue, or a need for replacement? What are the top 10 reasons for demand maintenance? Where did your people spend their time? Who was most or least productive? Was down time an issue due to aging equipment? Would it be better to out-source or in-source specific functions? How can the department run more effectively? All these questions should be substantiated by your CMMS as the data repository for this data.

As we approach the new year, it’s a perfect time to look at your historical maintenance data for 2012 to take advantage of the clues and secrets this data can hold.

We hope that you found this article useful. If you have any questions, comments, or concerns, please feel free to contact one of our team members. Call us at +1 (262) 241-3845 or contact us.