Using CMMS Data for Year-End Reporting and Strategic Planning

When you add up the true costs of maintenance for any size or type of plant or facility—it’s easy to see that maintenance management makes up a big piece of the financial pie. Financial performance drives day-to-day operational decisions, organizational business management, and long-range strategic planning.So with end of the year reporting and budgeting just around the corner, now’s the time to ensure that your CMMS/EAM system is giving you and your organization the critical data you need to make sound maintenance management decisions for 2012 and beyond.

CMMS Asset Data

The lifeblood of maintenance is work order management. A robust, flexible CMMS/EAM solution should allow you to efficiently and effectively track, monitor, and measure demand maintenance (DM) and preventive maintenance (PM) work orders using methodology that relates to your specific plant or facility industry and needs. You can’t manage what you don’t measure.

CMMS Key Performance Indicators (KPI’s)

All data is not created equal. Your CMMS should track the key performance indicators (KPI’s) that have significant relevance to your organization’s maintenance needs—but it’s up to you to determine what those indicators are. Examples include equipment performance, productive and unproductive asset utilization, including idle time, preventative maintenance and demand maintenance downtime, breakdowns, and labor costs, as well as less obvious factors like occupant comfort, risk management issues, and energy conservation initiatives.

CMMS Reporting Functionality

Reports turn data into information. The right CMMS solution collects and sorts the data you think is important, and then gathers that data into relevant and easy-to-understand reports on asset costs, maintenance trends, and resource allocation—whatever you use as decision-making tools. Make sure the CMMS you use has the reporting functionality you need for day-to-day decisions and long-range planning.

CMMS Data Integration for Year-End Planning

Given the global economic outlook and increasingly competitive marketplace, strategic asset management is a critical business tool that no plant or facility can afford to ignore. Asset and maintenance information should be an integral part of your organization’s financial, operational, and strategic objectives including:

  • Capital expenditures and budgeting
  • Energy use management
  • Labor resource allocation
  • Risk management
  • Sustainability initiatives
  • Continuous improvement and benchmarking

How do you ensure that your plant or facility achieves significant, measurable savings and benefits from your CMMS/EAM software?

Contact Eagle Technology—a global provider of innovative CMMS/EAM services and solutions since 1986. Our highly trained and experienced worldwide sales force will help you select the Proteus CMMS/EAM system that’s right for you, and our seasoned service and support team is standing by with turnkey implementation packages, as well as ongoing training and support programs.

Proteus not only efficiently and effectively tracks, monitors, and measures DM and PM work orders, but it offers KPI’s and over 120 reports to help with day-to-day decisions and long-range planning. Year-end reports summarize where your money is going, and can help with budgeting, labor justification and other sustainability initiatives.

We hope that you found this article useful. If you have any questions, comments, or concerns, please feel free to contact one of our team members. Call us at +1 (262) 241-3845 or email us.