Streamlining maintenance to be faster, safer, and more economically efficient is no easy feat. This holds true whether it’s a smaller-scale operation or an enterprise-level facility. Bringing automation into the equation is a clear necessity to remain competitive. But extending this type of automation to maintenance services poses a significant challenge.

Today, maintenance managers are challenged to keep pace with changing industry trends and economic demands, while at the same time being in-tune to profit margins and returns on investments (ROI). These factors have resulted in an increasing number of companies turning toward a Computerized Maintenance Management Software (CMMS) systems for their maintenance management needs.

The following are 9 Ways CMMS Software Cuts Maintenance Costs:

1.      Detect and Communicate with your Team

Computerized maintenance management systems utilize an expansive range of technology to detect and communicate issues to staff. Additionally, integrating these tools with smart technology and sensors on equipment using the Industrial Internet of Things (IIoT) connects automation and machine-based sensors to people in an intuitive way.

2.      Predict Maintenance Needs

A CMMS enables predictive maintenance by creating ongoing maintenance schedules to keep everything moving smoothly. Instead of only servicing the equipment at a regular frequency, a CMMS monitors the equipment continuously to detect any signs of possible failure. This strategy gives you much more control over the operations of your equipment. If you can predict a part failure well in advance, you can schedule maintenance/repair work when it’s convenient, while continuing to operate the equipment to avoid unexpected downtime.

3.      Maintain Healthy Equipment

You can continue to schedule regular maintenance since preventive maintenance is essentially a good practice that helps you to take care of your equipment, but at the same time, you have the ability to check the health your equipment at any given time, predict when a part is going to fail, and avoid unplanned downtime.

4.      Reduce Productivity Loss

The productivity loss from sudden and unexpected downtime can be significant. With a CMMS, repairs can be done at an optimal time to ensure minimum impact on productivity. Additionally, with a CMMS you don’t need to schedule downtime just for the sake of inspection anymore, this also results in productivity gains.

5.      Identify Warning Signs of Failure

A CMMS will help you understand how and why asset failure occurs and identifies the warning signs that indicate potential problems or failure. By knowing what failure is likely to occur and when, maintenance schedule adjustments and repairs can be performed before the asset breaks down. . This method focuses on “asset health,” performing services and repairs based on the asset’s failure to meet prescribed performance objectives

6.      Access Real Time Data

As information is entered in your CMMS, it’s immediately available to all team members who have access to it. This means that among other things, work orders can be submitted as soon as an issue is discovered and dispatched to relevant technicians in one easy step. There is no need for phone calls, paper delivery or other time-consuming delivery methods.

7.      Mobile Access

A mobile enabled CMMS gives your maintenance team access to your CMMS system from where ever they are; on site, in the field or on the road.  Receive and close work orders, create new work orders on the job, update labor hours and parts quantities used, update existing PM/DM work orders or view history. A Mobile CMMS frees maintenance staff from paperwork, giving them more time to do the work they are hired for.

8.      Actionable Metrics

Data is collected on a frequent basis, normal behavior patterns are established, then finally, the data is analyzed for possible patterns of failure. Organizations can transform real-time machine data into actionable metrics to boost productivity by preventing or minimizing unscheduled downtime. Data trends can help determine maintenance schedules, operations, and efficiency. Over time, it can even show a company the next logical point of expansion to accommodate growth.

9.      Integrate with Building Automation Systems

A robust CMMS will provide integration with your Building Automation Systems (BAS), providing real-time alerts and work order automation. With the ever-increasing complexity of today’s automated buildings, the breakdown of critical systems is an increased risk to building and facility managers. A CMMS that interfaces directly with your BAS can automatically issues work orders based on alarms, events or equipment runtimes. Never miss a work order again and keep your assets in great shape so you can avoid failures and breakdowns.

Time to upgrade or implement a new CMMS?

Is it time to take the plunge with a new or upgraded CMMS? Like most technologies, CMMS software has evolved significantly over the past few years. At Eagle Technology, we aim to provide our customers with the most current features and capabilities that a CMMS solution has to offer.

To learn more about how Eagle Technology can change the way you do business, please contact us today at +1 (262) 241-3845, email us at, or sign-up for a Free Live Demo.