It can be difficult to stay on top of all of the necessary maintenance tasks for a facility. However, modern technology has made it easier than ever before to keep track of everything. Complex spreadsheet programs can now be replaced by work order management software that does the same job in a fraction of the time. By automating tedious and time-consuming tasks, work order management software allows managers to focus on more important things.

Work order management systems

Work order management systems are designed to automate and simplify work order management processes. There are many different types of work order management software on the market, each with its own unique features and benefits.

One of the most common ways of tracking work orders, is spreadsheets. Spreadsheets are simple and easy to use, making them the obvious choice for small businesses or businesses with simple work order management needs. However, spreadsheets can be difficult to scale and can become cumbersome as businesses grow.

Why?

Because manual systems leave a lot of room for error. Important data that can lead to company decisions might simply not be recorded. Typically, manual systems have a history card or excel spreadsheets where maintenance history, asset information, and maintenance procedures are tracked. This kind of system is inefficient because it forces employees to look through every card or review all maintenance data. Recording data in this manner can lead to inaccuracies and wastes time.

The solution

The latest and most popular type of work order management software is Computerized Maintenance Management Systems (CMMS). CMMS are designed to streamline work order management processes by providing a centralized database for storing work orders, tracking employees’ time, and managing inventory levels.

The mobile feature allows anyone to access CMMS software from any location for the maintenance history and other important data. Management and work crews can update work orders and maintenance schedules from their smartphone and other mobile devices, reducing labor and streamlining the scheduling process.

 

Since most CMMS programs are available on the cloud these days, service requests, work orders, inventory requests, etc. can be dispatched to relevant parties as they happen. Response times are greatly increased, and repairs are performed sooner. Thanks to the efficient and powerful nature of CMMS, tracking activities within a company have been simplified.

Spreadsheets vs. CMMS

Work order management systems are essential for tracking work orders and asset management. A CMMS can automate many of the tasks related to work order management, such as creating work orders, assigning employees, and updating statuses. If you’re interested in implementing a CMMS in your business, contact us today to get started with a free trial. We would be happy to help you get set up with the perfect system for your needs.