Purchasing and receiving can be challenging to track without the proper tools. A Computerized Maintenance Management System (CMMS) can help you keep track of your maintenance department’s purchases and receiving, making it easier to stay within budget and meet targets. By creating purchase orders and documenting inventory within the CMMS, you can keep a close eye on where your money is going and ensure that everyone in your department is operating effectively.

Save time by automating the purchasing process

Automation streamlines and speeds up the purchasing process by reducing or eliminating the need for human interaction.

Benefits of automating the purchasing process with a CMMS:

  1. Reduce Costs

Automating your purchasing process can save you time and money.

  1. Streamline Inventory Management

Keep track of what you have, when it needs replacing, and how much it costs.

  1. Improve Efficiency

Automated purchasing makes ordering supplies quick and easy- no more wasted time calling suppliers or sifting through catalogs!

  1. Increased Security

Track all purchases and ensure that only authorized personnel makes purchases.

Source: Procurement Cloud, 2022

Using a CMMS for tracking purchases and spending

A CMMS can be a very effective tool for managing your maintenance budget. However, not all CMMS software has the same features. To get the most out of your CMMS, it is crucial to choose one that has the features you need.

Here are some key features that can make it a lot easier to manage the maintenance budget effectively:

  • Automatically track inventory and purchasing history to make better decisions about what to buy and when.
  • Save money by reducing stock-outs and over-purchasing due to a lack of accurate data.
  • Reduce downtime and maintenance costs using a CMMS to schedule and manage preventive maintenance tasks.
  • Keep your budget under control by integrating your CMMS with financial software packages

Reduce errors by automating your purchasing system

Like most purchasing departments, you probably have a lot of purchasing. It can be tough to keep track of everything, from small items like light bulbs and wrenches to big items like boilers and air conditioners. And if you’re not careful, you can easily make mistakes that cost your organization money.

But there is a solution: automate your purchasing system with a CMMS. With a CMMS, all your purchasing information will be in one place, making it easy to track what you need and what you’ve already ordered. This reduces the chances of making errors and saves time and money.

One system to manage purchasing and receiving operations

Using a single system to manage the purchasing and receiving process can eliminate overlapping and confusion within your team. There’s no need to check multiple databases to determine the status of an order or whether the supplier has sent you the correct parts. Instead, your team can focus on what they do best: ensuring that orders are processed correctly, delivered on time, and invoiced accurately.

Using a CMMS will help you improve efficiency and make better decisions to keep costs low while maintaining high-quality standards for all products purchased by your company.

Simplify receiving/inventory management with barcoding

In the purchasing and receiving department, it is vital to quickly and accurately acquire and track inventory and receive new items. To optimize efficiency and minimize costs, many organizations are using barcoding technology and CMMS software for these tasks.

The benefits of using barcode technology and CMMS for inventory management:

  • Save time and money by scanning barcodes to quickly and accurately track inventory levels.
  • Reduce stock-outs and overstocking with accurate tracking of inventory levels.
  • Improve maintenance operations with CMMS software to keep track of equipment history, warranties, and service schedules.
  • Increase efficiency and optimize workflow processes with barcode and CMMS integration
Source: Vision Barcode Solutions, 2022

Increase visibility into your purchasing and inventory management operations to improve efficiency and make better decisions

A CMMS can help you to improve your purchasing and inventory management operations in the following ways:

  • Reduce errors by improving visibility into your supply chain.
  • Reduce costs by streamlining purchasing, receiving, and inventory tracking processes.
  • Reduce time spent on manual data entry into the system.
  • Reduce waste by automating tasks previously performed manually or through inefficient paper-based methods.
  • Improve inventory management by quickly identifying if there are any issues with your current ordering quantities or safety stock levels, then taking appropriate corrective action as needed.

Our software gives you the tools to improve visibility into operations so you can make better decisions on time. We believe you can save time, money, and resources by streamlining your purchasing and receiving processes. Contact us today to learn more about how our CMMS platform can help your business succeed!