Maintaining a large facility or property can be daunting. Not only do you have to worry about keeping everything up and running, but you also have to keep track of all the little things that need attention. And if you’re like most managers, your maintenance backlog is always growing. But don’t worry, we’re here to help! In this post, we’ll give you some tips on how to stay on top of your maintenance backlog and keep your property running smoothly.

  1. Create a list of all the tasks that need to be done

There are a variety of maintenance tasks that need to be done in order to keep a facility running smoothly. These tasks can be divided into four main categories: preventative maintenance, routine maintenance, emergency maintenance, and shut down maintenance.

Preventative maintenance is carried out on a regular basis in order to identify and fix potential problems before they cause damage. Routine maintenance is performed on a schedule in order to keep equipment and systems running properly. Emergency maintenance is done when something breaks down unexpectedly and needs to be repaired as soon as possible. Shut down maintenance is performed when a facility is shutting down for an extended period of time, such as for renovations or repairs.

Depending on the size and type of facility, the specific maintenance tasks will vary. However, some common examples include cleaning, inspection, testing, lubrication, and adjustment. By performing these tasks on a regular basis, it is possible to extend the lifespan of equipment and prevent costly repairs.


Source:, 2015

  1. Break down the tasks into smaller, more manageable steps

Maintaining a facility can be a daunting task, but it can be made much simpler by breaking down the maintenance tasks into smaller, more manageable steps. For example, rather than trying to clean the entire facility all at once, create a cleaning schedule that breaks the task down into smaller sections, such as floors, walls, and ceilings.

In addition, create a maintenance checklist that covers all of the critical areas of the facility, such as HVAC systems, plumbing, and electrical systems. By taking care of these tasks on a regular basis, you can prevent larger problems from developing and keep your facility in top condition.

  1. Assign deadlines to each task

It’s important to assign deadlines to each facility maintenance task to ensure that everything gets done in a timely manner. This way, you can avoid any potential disruptions or problems that could occur if tasks are not completed on time. By setting deadlines, you can also motivate employees or maintenance staff to work harder and get the job done efficiently.

In addition, assigning deadlines can help you keep track of progress and ensure that tasks are being completed as planned. Ultimately, setting deadlines for facility maintenance tasks is a helpful way to keep everything running smoothly. If you make use of a Computerized Maintenance Management System (CMMS), you’ll be able to add deadlines and reminders to certain maintenance tasks to so ensure they are completed on time.

  1. Keep track of tasks as it is completed

It’s important to keep track of maintenance tasks as they are completed in order to ensure that nothing is missed. A simple way to do this is to create a checklist of all the tasks that need to be done and then tick them off as they are finished. This can include things like checking the air filters, scheduling preventative maintenance, and so on. A CMMS can help you a great deal with this step, as it automatically ticks off tasks that are listed as completed.

Not only will this help to ensure that all the tasks are completed, but it will also provide a record of when they were done in case any problems arise later on. By keeping on top of maintenance, you can help to extend the life of your equipment and avoid costly repairs down the line.

Now that you have a plan in place, it’s time to get started. But don’t worry, we’re here to help. At Eagle, we specialize in helping businesses just like yours overcome their maintenance backlogs. We can take care of everything for you from start to finish so that you can focus on what you do best – running your business.

Schedule a free demo with us today and let us show you how our software can help reduce the stress of maintaining your facility or plant.