Over half of all facilities and maintenance managers use manual paper-based methods to track their assets, schedule maintenance and work orders. Although it is very important to keep up with assets and schedules, traditional methods are cumbersome and do not capture data accurately. CMMS software is rapidly replacing traditional methods due to accurate data capture and increased efficiency. Compared to a good CMMS solution, traditional asset management methods do not promote accuracy, make scheduling difficult, and increase costs.

Pitfalls of Traditional Asset Management:

  • Cumbersome work process
  • Inaccurate data collection
  • Increases man hours and labor costs
  • Wastes paper

Manual systems can leave a lot of room for error. Important data that can lead to company decisions might simply not be recorded. Typically manual systems have a history card or excel spreadsheets where maintenance history, asset information, and maintenance procedures are tracked. This kind of system is inefficient because it forces employees to look through every card or review all maintenance data. Recording data in this manner can lead to inaccuracies and wastes time.

Eagle’s Proteus CMMS software is especially designed to collect data in real-time, as well as provide an organized methodical way for data collection. The software simplifies asset management, strengthens time efficiency, and the data which is collected is far more accurate than manual data entry. The range of quality data that CMMS software collects leads to company decisions which reduces costs.

Advantages of CMMS software:

  • Increases efficiency
  • Captures a wealth of accurate data for company decisions
  • Automates work order and maintenance schedules
  • Mobile functionality for CMMS on the go
  • Significant cost reduction and ROI
  • The green solution
  • Helps meet LEED and ISO certification requirements

The data that comes from CMMS software is so vast that managers are able to fine tune processes and procedures. For example, assets can include entire machines, pressure systems within the machines, and parts down to the nuts and bolts. CMMS software can be set up to monitor environmental systems including HVAC and temperature fluctuations. Plumbing systems in buildings, elevators, and a network of multiple buildings can be monitored. Through the incredible amount of data that is captured, management can make decisions that will reduce company expenditures and energy use. It also helps with LEED and ISO certification. Another downfall of collecting data through manual methods is that it consumes a lot of unnecessary man hours.

The implementation of a good CMMS solution reduces the work load by providing an efficient way to collect data, as well as providing automated work order solutions and maintenance scheduling. Manual methods waste time by forcing workers to trek back to the dispatch center to get their schedules, or having to manually write out maintenance schedules and other information. With Proteus CMMS, employees are easily scheduled and tracked using automated work order features. Proteus CMMS software also has mobile features that instantly notify work crews in the field.

The mobile feature allows anyone to access CMMS software from any location for maintenance history and other important data. Management and work crews can update work order and maintenance schedules from their smart phone and other mobile devices, reducing labor and streamlining the scheduling process. This is especially valuable for airport asset management and plant management, where assets are spread out in large areas. CMMS software is also the green solution to traditional methods which reduces paper waste and associated costs up to 25 percent.

Companies that lose traditional, cumbersome, and inaccurate paper management methods by replacing them with CMMS software enjoy many benefits and a significant return on investment. Automated solutions and accurate data capture increase the ease and efficiency of asset management and lead to important company decisions. For many companies, the paperless, CMMS solution becomes the backbone of asset management and scheduling needs.