Accidents will happen. Spills, breakdowns, and fixes can’t always be planned. But planning your maintenance can help prevent some of these accidents from occurring in the first place. That’s why it’s important to come up with good Predictive and Preventive Maintenance checklists for your assets and buildings.

Predictive and preventive maintenance are both planned procedures to keep your assets running smoothly. The main difference is, predictive maintenance tasks are usually performed when the machines are running in production mode and preventive maintenance is done when the machines are shut down.

Predictive maintenance directly monitors the condition and performance of assets during normal operation to reduce the likelihood of failures. It attempts to keep costs low by reducing the frequency of maintenance procedures, unplanned breakdowns and getting rid of unnecessary preventive maintenance. Using machine learning and AI (Artificial Intelligence), it can track equipment failures and repairs in order to predict problems that may occur in the future. An example would be a vibration analysis of an asset. CMMS can be used to automatically activate a work order, based on results of predictive maintenance.

Preventive maintenance is regularly performed on an asset or location to lessen the likelihood of it failing. It can be set up on a time-based schedule, such as a monthly inspection, or a usage-based trigger, such as a car that needs its oil changed every 3000 miles.

While a CMMS can help you track your corrective maintenance, its strength comes from a well-organized and well-executed planned maintenance process. Coming up with a checklist for your predictive and preventive maintenance is vital in keeping your facility and equipment running safely and efficiently. Of course, your maintenance checklist will depend on the type of facility and equipment you’re using, but here is a general guide of maintenance issues to address:

For Safety

  1. Inspect personal protection equipment, including safety glasses, gloves, respirators, and other equipment, and replace anything worn or damaged
  2. Keep all first-aid kits stocked, especially after use
  3. Check and restock all eyewash stations and bottles
  4. Inspect, repair, or replace any fall-protection kits

For Equipment:

  1. Ensure that machinery is clear of debris.
  2. Wipe machine surfaces of lubricant, dirt and other loose debris.
  3. Regularly inspect tools for wear.
  4. Routinely check all machinery fluid levels and air filters and replace them as needed.
  5. Calibrate machines regularly.
  6. Regularly check belts for damage.
  7. Clean belts and other equipment in direct contact with materials and inventory.
  8. Check and maintain motors and other power sources.

For Buildings and Facilities:

  1. Ensure that adequate space exists between equipment.
  2. Confirm that safety and caution areas are sufficiently marked.
  3. Keep walkways and other traffic areas clear of debris and any other material.
  4. Guarantee that wires are properly secured and do not present a hazard.
  5. Check stairway and walkway railings regularly.
  6. Inspect structural building elements.
  7. Comprehensively check and repair building systems (electrical, plumbing, network).
  8. Examine fire detectors and remain in compliance with local regulations.
  9. Assess external grounds, including parking facilities, for hazards.
  10. Check your roof.

For Vehicles:

  1. Check for fuel levels.
  2. Check fluid levels in the coolant and antifreeze by using gauges or dipsticks.
  3. Ensure all safety items like the brakes, horns, and steering are working properly.
  4. Schedule regular service sessions for drivability issues like a misfire and rough idle.
  5. In case of accidents, refer the respective personnel to get the broken glass and windows fixed.
  6. Keep track of when to repair the heaters and air conditioners of all your vehicles.
  7. Inspect to get your serpentine belts changed when necessary.
  8. Examine the batteries and contacts in case of vehicles heating up.

To learn more about how an CMMS can improve and manage maintenance on assets and equipment, please contact us at +1 (262) 241-3845, email us at, or sign-up for a Free Live Demo.