If your facility has equipment you know the importance of not only avoiding costly breakdowns but also increasing equipment lifespan, but how? By managing the maintenance requirements of each asset strategically.

What is maintenance management?

Maintenance management is how an organization manages its resources and assets. It has to be implemented strategically to ensure effective maintenance on equipment is performed – this could be done either manually or with software.

Since the software is much more efficient than the traditional, manual processes, many organizations opt to use Computerized Maintenance Management Software (CMMS).

What is CMMS?

It stands for Computerized Maintenance Management System sometimes also referred to as EAM, Enterprise Asset Management. It is an essential tool for managing scheduled and unscheduled maintenance on equipment and capital assets that are necessary for successfully running a business. A good CMMS system allows you to track the information you need to manage maintenance costs and activities.

9 Benefits of a CMMS

1. Optimizes preventive maintenance

Automatic scheduling of routine preventive maintenance activities. Those activities which are done every year or every 5 years are not forgotten.

2. Ensures better resource allocation

Using an automated system provides data to review and analyze resource needs. Based on this data, decisions on outsourcing can be made as well as hiring needs.

3. Collect equipment data

For you to use to see trends in a piece of equipment’s performance (data helps you to make informed maintenance decisions).

4. Manages inventory efficiently

Control inventory based on PM requirements as well as historic failure usage needs. See data like date last used and date last purchased.

5. Keep track and analyze maintenance costs

View where time and money has been spent by asset or location to make an informed repair or replace decision.

6. Maintains data

Don’t rely on an individual’s memory to remember when machines have failed, the CMMS will have that data. You can also trace corrective actions and get to root cause reasons.

7. Technician productivity

Some people pick up the work easily; others struggle – see who needs help to ensure your organization’s operations are as productive as possible.

8. Enhanced productivity

Rank tasks on a priority basis and ensure visibility so that no task is neglected.

9. Create work orders automatically

No time is wasted looking through a file cabinet, translating work orders, or tracking operators. Detailed tasks ensure safety and consistency.

What should you keep in mind to ensure your CMMS implementation is successful?

To define and evaluate your organization’s current day-to-day practices, a complete benchmark assessment should be conducted. The results from such an assessment should then be used to create a strategic plan which is centered around ways to measure performance, track progress, and analyze results. With the above-mentioned steps completed, an organization should be able to understand its actual need for a CMMS.

It is recommended that a CMMS team is then appointed to ensure the software is used to its maximum capability. When a team has been appointed, a CMMS product should be chosen based on what suits an organization’s needs.

Proteus MMX is a customizable CMMS Solution that allows you to manage multi-location inventory, purchasing, service requests, and work order management, therefore, it might just be the tool you are looking for to optimize maintenance management in your organization.

To find out how Proteus MMX can help your preventive maintenance strategy call Eagle at 262-241-3845 or send us an email or schedule a demo.