Facility maintenance is a crucial part of running a business. It can save you time, money, and headaches in the long run. Ensuring that buildings are adequately maintained and regularly inspected can help avoid catastrophic system failures or costly repairs.

Preventive maintenance for a facility is a way to avoid catastrophic system failures.

Preventive maintenance for a facility is a way to avoid catastrophic system failures. By maintaining your systems, you are ensuring that they continue to operate at peak performance and efficiency.

This checklist is meant to be used by facility managers and plant engineers responsible for maintaining industrial heating, air conditioning, refrigeration, and process piping systems. This checklist provides a general overview of what should be done annually during routine preventive maintenance inspections or scheduled shutdowns.

Schedule an annual inspection of your HVAC system.

HVAC systems are a crucial component of any facility, and their maintenance is vital to maintaining a comfortable environment for employees. Annual inspections will help you identify problems before they become expensive. HVAC systems are complex and require a trained professional to inspect them.


Source: Commercial construction and renovation, 2017.

Inspect fire sprinklers and water mains regularly.

Fire sprinklers and water mains are essential components of your facility’s infrastructure, so it’s important to inspect them regularly. This can be done by checking for leaks, clogs, damage, and corrosion. If you notice any of these things happening, it’s time to call in the professionals!

Inspecting fire sprinklers for leaks is one of the most basic forms of maintenance you should perform regularly. Leaks aren’t only dangerous for their ability to cause property damage but also because they can lead to clogs within the system itself as well as corrosion on piping valves or nozzles.

If you discover any leaks while inspecting your fire sprinkler system, it may be time to call an expert plumber. These plumbers specialize in plumbing repair services like fixing burst pipes with epoxy injection before they become more costly problems down the road.

Maintain your facility’s boilers and chillers.

  • Maintain the proper temperature and pressure: Boilers and chillers are essential machines that help keep your facility’s temperature stable. If you maintain them properly, they can last for decades. To do so, check for any cracks in the boiler or chiller walls and replace parts if necessary. Also, perform regular maintenance on these systems to ensure they run smoothly and efficiently throughout their use.
  • Clean the system regularly: If you don’t clean your boilers or chillers, dust can build up inside them over time, preventing them from operating correctly. This may cause problems like overheating or freezing, which can damage parts of the machine beyond repair. Unless you take steps to prevent this by cleaning out all debris when it first appears, it could become a more significant issue.

Ensure that your building’s electrical panel is free of hazards and properly labelled.

  • Check for loose wires, frayed wires, missing electrical panels, exposed wiring, damaged electrical panels, and missing or broken circuit breakers and switches.
  • Test all outlets to make sure they work correctly.

Regularly inspect your building’s heating systems, such as gas or electric heaters, and their ventilation systems, such as ducts and fans.

Look for discoloration, rusting, or uneven heating. Call a professional immediately to fix the problem if you see any of these signs in the heating system. This could indicate a leak in your building’s natural gas piping system or an electrical problem with the electrical wiring that powers this system. Both of these situations are extremely dangerous and should be dealt with immediately by a professional engineer who knows what to do.

Perform regular inspections of your building’s roofs, gutters, and flashing.

The roofs, gutters, and flashing of your building should be inspected every six months. This will allow you to identify any problems before they become serious issues.

  • Inspect the roof for damage, leaks, and wear. If you notice any cracks or missing shingles, it’s time to call in a professional repair specialist as soon as possible. Look out for signs that indicate a leak is happening where water is pooling on the surface of your roof or dripping from its edge. If you notice any standing puddles near vents or chimneys, this could also indicate that there are holes in your roof that need to be fixed immediately.
  • Check for debris clogging up gutters during rainy weather (which can cause water damage). Check if gutters are leaking by inspecting them after a rainstorm; if they’re still damp when everything else has dried up, there might be something wrong with them (or their installation).
Global Facility Management market size. Source: Statista, 2022.

Inspect the plumbing in your facility at least twice a year to protect it from leaks and clogs.

Be sure to inspect the plumbing in your facility at least twice a year. The following are some of the things you should be on the lookout for:

  • Leaks. Check for leaks in pipes and joints and any signs of corrosion or wear and tear that may have occurred.
  • Clogs. Check for thick white clogs in sinks or toilets, as they can cause damage if left untreated.
  • Pressure, flow, temperature, and pressure relief valves all need to function correctly; this is especially important if you have an older building with older plumbing systems because there could be unseen issues lurking beneath new fixtures.

Verify that all ground fault circuit interrupters are working correctly by pressing the reset button on each outlet.

  • Verify that all ground fault circuit interrupters are working correctly by pressing the reset button on each outlet until it clicks at least once a month. The reset button is on the outlet itself, the circuit breaker, or the plug (if it has one).
  • Change air filters monthly in heating and cooling systems to prevent dust build-up. This will help ensure proper airflow and improve indoor air quality at your facility.
  • You should also perform regular maintenance checks for refrigeration equipment and other machinery that uses freon gas or different types of gases with special care—the improper use of freons like R-22 can have severe consequences for both humans and the environment! To ensure proper operation of these machines, change their filters every six months or so; if you’re unsure how often this should happen, ask someone who works with them regularly (like an HVAC technician).

Preventive maintenance will save time, money, and headaches in the long run.

Preventive maintenance will save time, money, and headaches in the long run. A well-maintained facility is less likely to experience catastrophic system failures, which can be extremely costly for your organization to deal with. A good CMMS (computerized maintenance management system) will help you keep track of all the maintenance tasks that need to be done at each facility so you can ensure that they’re performed on schedule and by qualified staff members.

We hope this guide has shown you that there is always something to do to keep your facility in check, even if it’s just a tiny thing. If you want to be the best facility manager possible, you need to be proactive and ensure your facility is always in top condition.

If you need are interested in finding out how a CMMS can benefit you and contribute to a streamlined maintenance environment, feel free to schedule a free demonstration. We’d like to help you reach your goals!